Evidence: Admin Portal Lookup Values

Evidence: Admin Portal, Lookup Values

In the “Lookup Values” category, select “Evidence” from the dropdown to access the menu. 

Evidence Rooms

Within the “Evidence” category, the evidence rooms can be added, and specifics about the locations, such as “Shelf” or “Refrigerator.”

Users need to add at least one evidence room to this module. If there is an additional room, “Evidence Room 2” can be added. They will need to add all users who have access to the property room to have access to the room, including those who drop off temporary property.

The “Evidence Rooms” section will be where the temporary lockers can be added. At least one locker should be added. This is where staff can place evidence for the custodian. 

Select “Evidence Room” in the drop-down first and click “Add.” (Be sure to add at least one temporary locker.) You can add multiple locations as needed. You may have Bin 1 through Bin 25 or Shelf 1 through Shelf 3.

Evidence Locations

In “Evidence Locations,” storage locations in the evidence room can be added. To do this, first, select “Evidence Room” in the drop-down menu and click “Add.” You can add multiple locations as needed. For example, you may have Bin 1 through Bin 25 or Shelf 1 through Shelf 3. Once set up, you can also print your storage location labels. 

Evidence Location Types

The “Evidence Location Types” will indicate the specific location of the evidence. For example, the “Refrigerator” is where the custodian would find perishable evidence. 

The “Evidence Location” section allows for an agency to add specific locations within their evidence room. This could include specific shelves, bins, or containers. The location name can be associated with barcodes for use with a scanner. 

In “Evidence Locations,” storage locations in the evidence room can be added. To do this, first, select “Evidence Room” in the drop-down menu and click “Add.” You can add multiple locations as needed. For example, you may have Bin 1 through Bin 25 or Shelf 1 through Shelf 3. Once set up, you can also print your storage location labels. 

To start, you must add one room called “Evidence Room.”

In this section, select which evidence room to add locations to. 

Evidence Status

The “Evidence Status” section can add descriptions for when evidence is checked out for various reasons. Additional statuses may be required to provide an accurate chain of custody for evidence. 

Evidence Test Types

The “Evidence Test Types” will be for specific tests performed on the evidence. There is also a section for “Evidence Test Results.” 

Evidence Statuses 

The status of evidence can be changed by the Evidence Custodian as items are taken for testing or checked out for court. 

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Weight Measurements 

This section contains standard weights and measurements. 

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Evidence Test Results

This section has three preset results, but the agency admin can add additional if necessary. 

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Disposal Methods

Additional disposal methods can be added. In some cases, items may be donated, like bicycles. 

Rejection Types

The “Rejection Types” are when evidence should be rejected back to the submitting officer for whatever reason. Common reasons would be packaging, labeling, or documentation.

 

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