LookUp Values - Setting them Up and How they can aid in statistical reporting
Let's talk about LookUp Values. Most just see it as another setup item they have to do, but in reality, they can be extremely useful tools in allowing you to pull reports from the system and classify them for better analysis.
Lookup values allow you to customize your RMS System:
- Location Names
- Service Areas/Zones
- Cases/Reports
Here are a few reasons to customize your RMS
- Future state certification aspirations
- Community Awareness
- Easier Awareness of Crime Trends
- Grants
- Investigations
Let's first talk about where to find Lookup Values. They are located in the Admin Portal, you must be an admin to access and/or make changes to the system. In the left hand navigation, choose Lookup Values
We've attached a document to help you discover each lookup value in the system. We're going to highlight some information below for the 3 areas we started with.
Location Name Lookups
Add any frequent flyer locations
- Grocery Stores
- Dollar General
- Latchkey Kids
- Alzheimer's/Dementia Risk
- Dollar Tree/Family Dollar
- Convenience Stores
- Known Drug Houses
By adding these locations and allowing your officers to choose them from a drop down box you'll be saving them time entering the report, as well as gaining better statistical reporting by having consistent data entered for the location address.
Below is an example of a Location Name lookup. You'll see that you can preset information about this location. It completes 9 report fields for your officers!
You can use the Location Name in the Case grid, Case Location, incident grid, incident lcoation, and even on e-citations!
Service Areas/Zone Lookups
If your city isn't currently zones, reconsider it!
Allows for better crime activity identification
- Easier staff allocation decisions
- Proactive policing
- Ability to build better reports
- Ability to build better charts for meetings
- Better data, better analytics!
You can find the Service Area/Zone lookup in the incident girid, incident report, crime summary report and criminal offense summary.
There is an entire section in the attached powerpoint discussing the cases and reports. It's much too long for this article, but it starts on page 17.
We hope this helps you with setting up your system to get the most from it. As always, if you have any questions, please enter a support ticket at www.justice-one.net. For additional training, please send an e-mail to training@justice-one.com and our Training Team will be happy to contact you and set something up!
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