Funds Processing - Finalizing and Unfinalizing
Processing Funds
After the end of the month, follow these steps to run the funds process.
Step 1:
Select “Processing” from the menu bar
Step 2:
Select “Funds Calculation”
VCMS will keep track of the following month to process
Step 3:
Enter the month and year, then select “Calculate” button
Step 4:
A report will be created and displayed on the screen. It can then be printed or saved.
If the “auto-finalize” feature is enabled, the system will automatically finalize the reports and set up for the upcoming month. If this feature is not enabled, click the “Finalize” button to complete the task.
Un-finalizing the Funds Processing
If the funds processing action needs to be un-finalized, follow the below steps.
Step 1:
From the processing menu, select “Funds” then “Unfinalize Fund Date.”
Step 2:
The “Unfinalize Fund Date” screen will appear, and the month and year can be entered. If multiple months need to be unfinalized, then select each month specifically.
Step 3:
Select the “Unfinalize” button to complete the action.
Step 4:
A report will be created and displayed on the screen. It can then be printed or saved.
If the “auto-finalize” feature is enabled, the system will automatically finalize the reports and set up for the upcoming month. If this feature is not enabled, click the “Finalize” button to complete the task.
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